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Boot Camp Translation

Boot Camp Translation is a series of in-person and phone meetings with community members about a health topic. The first meeting includes a detailed presentation with evidence-based guidelines and recommendations from an expert on the topic in question, and after this presentation participants and skilled moderators begin working to decide what about the health issue their community needs to know and how to best to address the issue.

far fa-dollar-sign fa-sm Budget (e.g. personnel, space, equipment) Low Medium High far fa-user-clock Time per interaction I expect to engage stakeholders for... An hour or less Half a day A full day far fa-calendar-check Number of interactions I expect to interact with stakeholders... 1-2 times Appx. 5 times 10+ times Engagement Purposes far fa-scrubber Identify and explore new perspectives or understanding far fa-scrubber Identify which topics are most important to stakeholders far fa-scrubber Select outcomes and measures that matter to stakeholders far fa-scrubber Expand and diversify stakeholder outreach far fa-scrubber Describe findings in a way stakeholders can understand and use far fa-scrubber Disseminate findings to relevant audiences far fa-scrubber Design strategies for translating research into practice far fa-clock Time Frame

6-12 months (minimum) with at least 20-25 hours of commitment for each participant. A typical schedule includes a full-day retreat followed by 2 or 3 additional 2- to 4-hour, face-to-face sessions, interspersed with 4 to 8 30-minute phone calls.

fal fa-tasks-alt Workload LIGHT MEDIUM HEAVY
Appropriate Applications More useful for: far fa-scrubber Building relationships far fa-scrubber Community engagement far fa-scrubber Translating medical information into common language far fa-scrubber Translating medical information into common language far fa-scrubber Translating medical information into common constructs accessible to community members and patients far fa-scrubber Creating a robust group dynamic far fa-scrubber Determining how to best disseminate messages that maintain scientific integrity, are locally relevant, and are culturally appropriate far fa-scrubber Message dissemination far fa-scrubber Product development Less useful for: far fa-scrubber Quick and easy engagement far fa-scrubber Inflexible projects far fa-scrubber Projects with a short timeframe far fa-scrubber Topics that do not have evidence-based medical guidelines or compelling recommendations Key Characteristics Resources Needed fas fa-money-bill-waveMoney

$15,000-90,000 (depending on length of engagement and needed resources). May include:

far fa-scrubber Staff expenses (facilitator, co-facilitator, research assistant, admin support, medical expert) far fa-scrubber Consultant costs far fa-scrubber Material design and production far fa-scrubber Equipment and facilities far fa-scrubber Food far fa-scrubber Participant incentives/stipends far fa-scrubber Travel far fa-scrubber Childcare for participants far fa-scrubber Meeting materials (printing, IT, office supplies)
fas fa-paperclipMaterials and Resources far fa-scrubber Meeting venue in the community far fa-scrubber Conference call line far fa-scrubber Projector far fa-scrubber Post-its far fa-scrubber White board (or similar) far fa-scrubber Pens far fa-scrubber Notepads far fa-scrubber Print-out of expert presentation (for first meeting) fas fa-usersPersonnel far fa-scrubber 2-3 skilled facilitators far fa-scrubber Medical expert in the chosen health topic (available for first BCT session) far fa-scrubber Skilled note-taker far fa-scrubber Graphic designer/videographer/artist who can bring product idea to life far fa-scrubber Coordinator/PM to organize all meeting logistics and RSVPs
How To Recruit community members (snowball sampling is okay, but make sure selected participants appear to work well in teams and are not joining to push a personal agenda). Identify an expert on the health topic of focus participate in the first BCT session. Gather all community participants and your expert for a full-day session (6-7 hours with breaks and lunch) in which a medical expert provides an in-depth presentation on the health topic at hand. After the expert presentation, community members discuss reactions to the information provided and begin brainstorming the direction they want to move in. Note: You should have skilled facilitators and note-takers present for the entire day. The rest of the process is comprised of 30-minute focused phone meetings every 2-3 weeks (these are very task oriented and specific), interspersed with a few 2-4 hour in-person meetings when needed. In-person meetings are broadly focused and may be used more toward the end of the engagement period so community members can critique iterations of their final product in-person. Have an artist draft the product your community members have conceptualized. Share different iterations with community members until you have agreed upon final product(s). Disseminate products into your target community. Notes The BCT process is not research and participants are not research subjects. BCT participants serve as partners in developing messages and materials. Therefore, the BCT process may not require human subjects review from an IRB, although implementation and evaluation activities, once a final product has been developed, will likely require IRB review and approval. Notes Doing a BCT in 4 months has been attempted; however, it is not recommended to do a BCT in less than 6 months. Additionally, timeline flexibility is recommended in case the process takes longer than anticipated. Examples References / Other Resources
Boot Camp Translation: Engaging Communities to Improve Health: A Guidebook (not available online) By Linda Zittleman, John Westfall, Paige Bucklund Jarquin, and the High Plains Research Network Community Advisory Council<

The Stakeholder Engagement Navigator is a service of the Data Science to Patient Value Initiative at the
University of Colorado Anschutz Medical Campus

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